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Thursday, July 24, 2014

GS Desk...

Request to CPMG Rajasthan Circle to consider transfer under immunity service
No. GS/AIAIASP/Raj/Immunity/2014                                dated   23/7/2014

To,
Shri D. S. K. Chauhan,
Chief Postmaster General, 
Rajasthan Circle, 
Jaipur 302007

Subject:  Request for considering immunity to the office bearers of IP/ASP   Association.

Ref.      :     Directorate Memo No. 10-1/2004-SR dated 25th June 2004

Respected Sir,

          IP/ASP Association would like to bring to your kind notice that according to the existing instructions, concession of immunity for transfer from the HQs of recognized service Association is applicable to their office bearers during 1st year of their elections to the office of Chief Executive or General Secretary, Assistant Secretary and Financial Secretary or Treasurer of Group C and Group D Association whether they are All India, Circle or Divisional units.

          It is to further bring to your kind notice that Shri Gauri Shankar, ASP (HQ) Tonk Division (Ajmer Region) has unanimously elected as Circle Treasurer in the 5th Biennial Circle Conference held on 24th August 2013 at Jodhpur and he had already applied for transfer under immunity service to the Circle Headquarter at Jaipur at his own cost and request, but till date issue is not resolved.

It is requested to your honour to kindly consider the request of above named officer for transfer at circle headquarters at Jaipur under immunity service immediately.

          An early action is requested.      
          Yours sincerely,


Sd/- 
 (Vilas Ingale)
General Secretary
SB Orders Collections 2006 - 2011
To view the subjects of SB orders issued during 2006-2011,
please CLICK HERE.
PRESERVATION PERIOD FOR POSTAL RECORDS ( ACCOUNTS BRANCH)


SL.NO
PRESERVATION PERIOD
1
Cash book
3 years
2
Contingent bills
3 years
3
Schedule of receipts and payments

4
Memo of disbursement of pay and allowances with receipts for money paid by the postmaster
3 years
or
1 year after the completion of audit which ever is later
5
Runners appointment certificates
permanent
6
Remittance advice and acknowledgement
18 months
7
Daily list s of telephone collections
2 years
8
Monthly statements of fluctuating charges in form a
1 year
9
Counter foils of pay orders
3 years from the date of issue of last pay order
10
Register of refunds acg 27
5 years
11
Objection statements and retrenchment memoranda
3 years
12
Receipts for money paid (other than those filed with acquittance rolls)
3 years
13
Register of losses, recoverable advances and retrenchments
4 years
14
Letter of authority for payment to another person or agent
35 years
15
Inspection reports from audit office/ account office
1 year the next inspection provided all the items have been settled
16
Correspondence relating  to sanctions and revision of establishments etc
3 years (in the case of post offices and railway mail services to be destroyed as soon as a new revision is sanctioned)
17
Register of security deposit or Bonds
10 years
18
Correspondence relating to losses, defalcations etc
18 months after final orders have been passed (one year in the case of post offices and Railway mail service offices)
19
Papers relating to grant of advances of pay, traveling allowances, purchase of motor cars etc
3 years
20
Last pay certificates
3 years
21
Renewal of sanctions to temporary establishment
3 years
22
Register of Budget grants
5 yeas
23
Correspondence relating to fund deduction etc
1 year
24
Receipts and invoices with the exception of those under dispute
3 years
25
Demands for license fee, etc on departmental buildings
3 years
26
Gazette officers pay slips
1 years
27
Charge reports (office copy)
1 years
28
Register showing the name, designation, pay etc of gazetted officers drawing pay from a disbursing office
5 years
29
General provident fund record relating to GPF membership
1 year
30
General providing Fund record relating to nomination
1 year
31
Records relating to adjustment of missing credits in GPF accounts 
1 year
32
Records relating to financing of insurance policies from GPF accounts
1 year subject to authenticated copy of the sanction being placed on the personal file
33
Records relating to final withdrawal from GPF eg for house building, higher technical education of children etc
1 year
34
GPF annual statements
1 year
35
Grain compensation and overtime allowance etc, Bills
6 years
36
Service rolls
5 years after death, resignation, discharge or retirement whichever is earlier
37
Register of sanctioned establishment
At the end of one year after new one has been prepared
38
Register for maintaining particulars of accounts records destroyed
Permanent
39
Contingent sub vouchers
3 years
40
Bills for reimbursement of medical charges
6 years
41
Register of cheque/receipt books
5 years from the date of last entry in the register
42
Register of destruction of records
Permanent
43
Loan register
10 years
44
Register of files/vouchers/registers
Transferred to department al recording wing ie old records room of the department/office
Transferred to national archives

25 years

  
Permanent
45
File index register
10 years
46
Annual establishment returns (Book Establishment)
35 years
47
Expenditure sanctions not covered by paragraph 11 on 27 including sanctions relating to grants in aid
3 years or one year after completion of audit, which ever is later
48
Arrear claims (including sanction for investigation, where necessary)
3 years or one year after completion of audit, whichever is later
49
Records relating to contingent expenditure
3 years or one year after completion of audit, whichever is later
50
Budget estimates/revised estimates of an office
3 years
51
Traveling allowance bills and acquaintance rolls
3 years
52
Service book (Including leave account)
3 years after death/retirement or deate of final sanction of pension, whichever is later
53
Invalid Pension
Till the youngest son/daughter attains the majority or five years, whichever is later
54
Family Pension
Till the youngest son/daughter attains the majority or five years
55
Other Pensions
Till the youngest son/daughter attains the majority or five years
56
Life Certificate of unemployment obtained from pensioners who are paid their pensions by money orders
5 years
57
Money order receipts and acknowledgements of pensioners
5 years
58
Statement of monthly progressive expenditure and correspondence relating to discrepancy in figures
2 years
59
Pay bill register
35 years
60
Office copies of establishment  pay bills and related schedules( in case where pay bill register is not maintained)
35 years
61
Schedule to establishment pay bills for the period for which pay bill register is maintained
3 years or one year after completion of audit, which ever is later
62
Acquaintance rolls of pay and allowances (other than travelling allowances)
3 years or one year after completion of audit, which ever is later
63
Bill register maintained in form TR28 A
5 years
64
Bill of charges for conveyance of mails, etc and payees receipts  for money paid (other than those filed with establishment pay bills)
6 years
65
Muster rolls and register of muster rolls
5 years
66
Schedule of customs duty and other charges realized in cash con inward foreign parcels and letter mail articles
1-1.5 years
67
Schedules of cash refunds of customs duty and postal fee
1-1.5 years after the items assessed to the customs duty are finally disposed off