SBCO PROPOSED PROCEDURE - Workshop on SBCO role in CBS offices dtd 23.04.2015 & 24.04.2015

SBCO PROPOSED PROCEDURE 


• Sealing of Vouchers and LOT 
• Post Office staff will write name of Scheme and TRAN ID in red ink on the right hand side of the voucher. 
• One deposit slip and one withdrawal slip will be prepared for auto-credit of MIS/SCSS/TD to Savings and Savings to RD. 
• One deposit slip will be prepared for the total of each type of Agent commission credited into savings supported by consolidated list of commission paid. 
• At the closing of counter hours, all vouchers should sorted scheme-wise and TRAN ID wise. Vouchers should be tallied with LOT and LOT is to be signed by Counter PA as well as Supervisor. 
• A consolidation of the scheme should be generated and printed. 
• All vouchers including closed vouchers are to be sealed alongwith print out of consolidation. One printed copy of LOT is to be taken and attached to the voucher bundle separately.
• In case of any adjustment if required in interest, Postmaster/Sub Postmaster will raise the issue with Divisional head who will approve adjustment and send letter to SBCO Incharge.
• SBCO Incharge will use HIARM menu and enter interest adjustment entry. All such approvals will be maintained in a guard file.
• SBCO has to kept a watch on Freeze/Unfreeze Account report of SBGRP and raise objection in case of suspicion.
• SBCO Has to keep watch on some identified Office Accounts.
• SBCO will get list of cheques issued by Postmaster against matured/closed accounts and LOT of Postmaster Office Account 0340. SBCO has to cross verify these entries and raise objections in case of any suspicion.
• SBCO will get LOTs of some office accounts like 0382, 0017,0409, 0410, 0408, 0096, 0098, 0437, 0322, 0387, 0382, 0339 etc. SBCO has to preserve these LOTs and in case of suspicion raise objections.
• In case of closed accounts, no need to send SB-3 in CBS Offices.
• There are many Finacle menus through which SBCO can test check individual accounts. This will be optional to carry out these checks and raise issues. 
• SBCO will get LOTs of some office accounts like 0382, 0017,0409, 0410, 0408, 0096, 0098, 0437, 0322, 0387, 0382, 0339 etc. SBCO has to preserve these LOTs and in case of suspicion raise objections.

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